Lifecycle of a Project
From planning and supporting your effort to promoting and evaluating its impact, these resources can help ensure success throughout the lifecycle of your project:
Service projects that are well planned and managed can have a strong impact and create effective and transparent communication between your community and club.
Refer to our guidebook
Before starting your project, read Communities in Action: A Guide to Effective Projects to help you set goals and develop a realistic timeline.
Conduct a community assessment
Work with your community to identify a need, how best to address it, and what resources are available.
Use the discussion group
Discuss your ideas and get advice from the Rotary online community using the Project Lifecycle Resources group.
Create a project plan
A comprehensive project plan will help you manage your resources, anticipate problems, and evaluate your project’s success. Form a club service projects committee to oversee your projects.
Set service goals
Use Rotary Club Central to set and track your project's goals.
Gather all the resources you'll need to carry out your service project, including volunteers, subject-matter experts, in-kind contributions, and funding.
Work with partners
Take advantage of fundraisers, grants, and crowd sourcing to help raise funds for your next project:
- Find tips on how to plan a successful fundraiser
- Use the grant application tool to apply for district and global grants
- Use Rotary Ideas to solicit funds from supporters worldwide. Set suggested contribution levels to encourage donations.
Solicit in-kind donations
Use Rotary Ideas, social media, and your club website to find volunteers for your project. Remember to invite Rotaract and Interact club members to help.
Organize a project fair
Work with your district to organize a project fair. They're a great way for Rotarians and Rotaractors to find volunteers. Contact Rotary staff to learn more or to find a project fair in your area. Watch a video about project fairs.
Now that you have a plan and resources, you're ready to get started.
Share project news
Use the Project Lifecycle Resources group to update volunteers, community supporters, and club members on your progress and last-minute needs. Remember to post a link to the group on your club website.
Once your project is complete, take time to reflect on its impact, its successes, and its challenges. The lessons you learn can help you the next time around, and sharing them with your community groups can help others as well.
Update your service goals
Revisit your service goals in Rotary Club Central and see how close your estimate matches the actual resources you used. Use this information to plan even better projects in the future.
Share best practices
Help club members learn from your experience by sharing best practices on the Project Lifecycle Resources group.
Submit the final report
Submit the final report for your district or global grant using the grant application tool.
Promote your project
Celebrate your project's success in local media, social media, and of course, in Rotary Showcase – it's the easiest way to share your project with the Rotary world and the public. Find more ways to promote your club's project.
- Lifecycle of a Service Project:
- Overview and Introduction
- Planning and Organizing
- Acquiring Resources
- Project Implementation
- Evaluating and Promoting
- Share Your Impact! Best Practices for Telling Your Service Story
- Grant Management Best Practices
- An Introduction to Rotary's Crowdsourcing Platform (Rotary Ideas)
- Posting a Project Seeking Support
- Promoting Posted Projects
- Supporting a Project
- Rotary Club Central: What's in it for you?