Lifecycle of a Project

From planning and supporting your effort to promoting and evaluating its impact, these resources can help ensure success throughout the lifecycle of your project:

Planning & organizing

Service projects that are well planned and managed can have a strong impact and create effective and transparent communication between your community and club.

Refer to our guidebook

Before starting your project, read Communities in Action: A Guide to Effective Projects to help you set goals and develop a realistic timeline.

Conduct a community assessment

Work with your community to identify a need, how best to address it, and what resources are available.

Use the discussion group

Discuss your ideas and get advice from the Rotary online community using the Project Lifecycle Resources group.

Create a project plan

A comprehensive project plan will help you manage your resources, anticipate problems, and evaluate your project’s success. Form a club service projects committee to oversee your projects.

Set service goals 

Use to set and track your project's goals.


Acquiring resources

Gather all the resources you'll need to carry out your service project, including volunteers, subject-matter experts, in-kind contributions, and funding. 

Work with partners

Use Rotary Ideas to find local and international clubs to partner with. Learn more about working with Rotary-affiliated groups and our partners.

Obtain funding

Take advantage of fundraisers, grants, and crowd sourcing to help raise funds for your next project:

Solicit in-kind donations

Donated goods can be as valuable as a financial contribution. Use Rotary Ideas to publicize your project's needs. Learn more in the Donations-in-kind Best Practices Guide.

Find volunteers

Use Rotary Ideas, social media, and your club website to find volunteers for your project. Remember to invite Rotaract and Interact club members to help.

Organize a project fair

Work with your district to organize a project fair. They're a great way for Rotarians and Rotaractors to find volunteers. Contact Rotary staff to learn more or to find a project fair in your area. Watch a video about project fairs.


Implementing your project

Now that you have a plan and resources, you're ready to get started.

Share project news

Use the Project Lifecycle Resources group to update volunteers, community supporters, and club members on your progress and last-minute needs. Remember to post a link to the group on your club website.


Evaluating & promoting

Once your project is complete, take time to reflect on its impact, its successes, and its challenges. The lessons you learn can help you the next time around, and sharing them with your community groups can help others as well. 

Update your service goals

Revisit your service goals in  and see how close your estimate matches the actual resources you used. Use this informaiton to plan even better projects in the future. 

Share best practices

Help club members learn from your experience by sharing best practices on the Project Lifecycle Resources group.

Submit the final report

Submit the final report for your district or global grant using the .

Promote your project

Celebrate your project's success in local media, social media, and of course, in Rotary Showcase – it's the easiest way to share your project with the Rotary world and the public. Find more ways to promote your club's project.


Related webinars

 Related documents