Trustee decisions

January 2015

The Rotary Foundation Trustees met on 17 January 2015 in San Diego, California, USA, and reviewed five committee reports and recorded 30 decisions. The following are meeting highlights:

Administration

The Trustees:

  • Approved Chairman-elect Klinginsmith’s proposed 2015–16 committees, including appointments
  • Agreed to add to the responsibilities of the regional Rotary Foundation coordinator and endowment/major gift adviser the task of helping to achieve the previously approved 2015-16 Trustee priorities and goals

Programs

The Trustees:

  • Awarded five global grants, each for more than $100,000:
    • A maternal and child health grant to benefit Lady Ridgeway Children’s Hospital in Colombo, Sri Lanka
    • A water and sanitation grant to benefit 45 underserved schools and five communities in District 3790 (Philippines)
    • A water and sanitation and economic and community development grant to benefit the Busolo-Gomba District of Uganda and surrounding villages
    • A disease prevention and treatment grant to benefit 10,000 residents of 10 remote townships in Taiwan
    • An economic and community development grant to benefit the village of Mwika in Tanzania
  • Reaffirmed that the certification of polio eradication is the premier goal of Rotary International and its Foundation
  • Approved a new Polio Ambassadors Recognition award to recognize public figures who use their status to publicly support Rotary’s polio eradication fight
  • Approved PolioPlus grants for Afghanistan, Africa (eastern and southern), Cameroon, Chad, Ethiopia, Kenya, Niger, Nigeria, Pakistan, and Somalia

October 2014

October 2014 - Trustee minutes

The Rotary Foundation Trustees met on 20–23 October 2014 in Evanston, Illinois, USA. The Trustees reviewed seven committee reports and recorded 60 decisions.

Administration

The Trustees elected Trustee Kalyan Banerjee as their chairman-elect to serve during 2015–16 and Paul A. Netzel so serve as their vice chairman during 2015–16.

The Trustees adopted the following four priorities to be addressed over a three-year cycle, beginning 1 July 2015:

  1. End polio – Now and forever
  2. Strengthen Rotarians' knowledge, engagement, and financial support of The Rotary Foundation
  3. Increase the quality and impact of Rotary's humanitarian service effort through Foundation grants and the six Areas of Focus
  4. Enhance the image and awareness of the Foundation's record of achievements, – particularly the success of PolioPlus and its 100-year record of doing good in the world

In preparation for celebrating The Rotary Foundation's 100th year of service, the Trustees approved four TRF Centennial goals:

  1. Increase public awareness of The Rotary Foundation;
  2. Recognize major achievements related to Rotary Foundation programs;
  3. Celebrate by staging activities at both the 2016 and 2017 RI Conventions and at all zone, district, and multidistrict meetings in 2016–17;
  4. Reach all-time high contribution levels in 2016–17 for the Annual Fund, PolioPlus Fund, Endowment Fund, and Rotary Peace Centers Major Gift Initiative.

The Trustees also approved a new Foundation centennial logo.

Fund Development

The Trustees established a new Rotary Peace Centers fundraising goal of US$150 million by 30 June 2017 for cash and commitments to support the funding of up to 100 Rotary Peace Fellows.

Programs

The Trustees approved PolioPlus grants to WHO and UNICEF for operational support, technical and administrative assistance, social mobilization, and research activities in Afghanistan, Cameroon, DR Congo, Ethiopia, India, Niger, Nigeria, Pakistan, Somalia, South Sudan, and Sudan.

The Trustees amended Global Grants requirements to allow for grants in non-Rotary countries where the RI Board is actively pursuing extension, and also allowed that Global Grant funds can now be used for project-related overhead and administrative costs of cooperating organizations.

The Trustees discussed with concern the growing humanitarian crises surrounding the Ebola outbreak in West Africa and requested the general secretary to consult with Rotarians in the affected areas for report at the Trustees January 2015 meeting on how Rotary could most effectively help with this crisis.

Stewardship

The Trustees reviewed reports on allegations of the misuse of Foundation funds and suspended two districts and four clubs from participation in TRF programs for failure to comply with stewardship guidelines.

Finance

The Trustees accepted the 2013–14 audited financial statements and report on The Rotary Foundation's financial results.

June 2014

June 2014 - Trustee minutes

The Rotary Foundation Trustees met on 5 June 2014 in Sydney, Australia. At this meeting the Trustees reviewed reports from three committees and recorded 31 decisions. The following are highlights of actions taken.

Fund Development

The Trustees endorsed a 2014-15 worldwide Annual Fund goal of $123 million.

Programs

The Trustees:

  • Expressed their deep appreciation to Robert S. Scott, Chairman of the International PolioPlus Committee for his eight years of outstanding service on behalf of PolioPlus and The Rotary Foundation.
  • Approved PolioPlus grant funds for surveillance support, operational support, social mobilization, and technical assistance to:
    • World Health Organization African Region
    • World Health Organization Mediterranean Region
    • World Health Organization Southeast Asia Region
    • UNICEF

Finance

The Trustees approved the 2014-15 budget for revenues of $297,824,000 and expenses of $274,708,000, including program awards of $229,257,000.

April 2014

April 2014 - Trustee minutes

The Rotary Foundation Trustees met on 7–11 April 2014 in Evanston, Illinois, USA and reviewed six committee reports and recorded 43 decisions. The following are highlights of actions taken.

Fund Development and Recognition

The Trustees agreed to make the position of endowment/major gifts adviser a permanent position in the Foundation's volunteer structure.

The Trustees received with appreciation an estate gift totaling U$3.6 million from the estate of Vera Bozzola of Novara, Italy.

Programs

The Trustees reviewed the Future Vision Committee's final report, including a pilot evaluation. Adding modifications to the grant concept, the Trustees agreed to begin phase 2 of the RI/USAID International H2O Collaboration. The Trustees eased restrictions in district grants to allow funding for construction (the prohibition on construction in global grants still stands). The Trustees agreed to allow current packaged grant agreements expire at the end of their current terms, thereby ending packaged grants as a Rotary Foundation grant type. Service partnerships will also be discontinued once their agreements expire.

The Trustees agreed to a memorandum of understanding for global grants that involve World Vision as a cooperating organization.

The Trustees adopted a new definition of alumni as follows:

Rotary alumni are valued members of the Rotary family. They are distinguished by their shared Rotary values and past participation in Rotary programs. Rotary alumni are individuals who have experienced Rotary through various programs, including, but not limited to:

  • Interact
  • Rotaract
  • Rotary Youth Exchange
  • Rotary Youth Leadership Awards (RYLA)
  • Rotary Peace Fellowships
  • Global Grant Scholarships
  • Vocational training teams (members and leaders)
  • District Grant scholarships
  • New Generations Service Exchange
  • Rotary Foundation awards to individuals in former TRF programs, such as:
    • Ambassadorial Scholarships
    • Grants for University Teachers
    • Group Study Exchange
    • Rotary Volunteers

Finance

The Trustees approved a contributions budget for 2014–15 totaling US$255,615,000 and a total program awards expenditures budget in 2014–15 of $229,257,000.

January 2014

January 2014 - Trustee minutes

The Rotary Foundation Trustees met from 11–12 January 2014 in San Diego, CA, USA and reviewed seven committee reports and recorded 30 decisions. The following are highlights of actions taken.

Administration

The Trustees elected Trustee Michael K. McGovern to serve as their vice-chairman in 2014–15.

The Trustees approved a new logo for The Rotary Foundation.

Recognition

Forty-five Rotarians were selected to receive The Rotary Foundation Distinguished Service Award, the Foundation's highest service recognition. The Trustees selected the winner of The Rotary Foundation Global Alumni Service to Humanity Award to be presented at the 2014 RI (Sydney) Convention, and also selected a winner of The Rotary Foundation Alumni Association of the Year Award, to be presented at the 2014 Rotary Alumni Celebration in Sydney.

Programs

The Trustees approved PolioPlus grants for Afghanistan, Burkina Faso, Cameroon, Democratic Republic of the Congo, Horn of Africa, Niger, Nigeria, Pakistan, Somalia, Sudan, and South Sudan.

October 2013

October 2013 - Trustee minutes

The Rotary Foundation Trustees met on 21–25 October 2013 in Evanston, Illinois, USA. The Trustees reviewed seven committee reports and recorded 50 decisions.

Administration

The Trustees elected Trustee Ray Klinginsmith as their chairman-elect to serve during 2014–15 and deferred election of their vice chairman to their January 2014 meeting.

Fund Development

Noting that the Foundation's endowment fund is currently more than US$815 million, the Trustees agreed to change the goal for the endowment reaching $1 billion from the year 2025 to 2017 to coincide with the Foundation's centennial.

Programs

The Trustees agreed that clubs that annually contribute at least US$1,500 to PolioPlus beginning 1 July 2013 will be acknowledged with a certificate of appreciation from The Rotary Foundation.

The Trustees changed the name of the Rotary Centers for International Studies in peace and conflict resolution to "Rotary Peace Centers," effective 1 January 2014. The Trustees also agreed to allow districts the option of making a single donation to be recognized as a Peace Builder District. Any two districts that make a joint, one-time minimum donation of $25,000 will now be recognized as "Peace Builder Contributors."

The Trustees agreed to the fundraising goal of US$105 million in total contributions and commitments to the Rotary Peace Centers by 30 June 2014, and reconfirmed their goal of raising $125 million by 30 June 2015.

The Trustees approved PolioPlus grants to WHO and UNICEF for operational support, technical and administrative assistance, social mobilization, and research activities in Afghanistan, Chad, India, Nigeria, Pakistan, Somalia, South Sudan, and Sudan.

The Trustees changed the deadline for the submission of Distinguished Service Award nominations from 15 November to 30 June.

Stewardship

The Trustees reviewed reports on allegations of the misuse of Foundation funds. Four Rotarians, three districts, and one club were suspended from participation in TRF programs for violations of report requirements and other stewardship concerns. The Trustees agreed that failure to provide accurate and timely grants reports to the Foundation will prevent both the primary host and international sponsors from receiving future global grants until an acceptable report is submitted.

Finance

The Trustees accepted the 2012–13 audited financial statements and report on The Rotary Foundation's financial results.

The Trustees approved a new Rotary Foundation funding model that will provide better investment earnings from the Annual Fund and Endowment Fund to pay for fund development and general administration expenses (exclusive of PolioPlus-related expenses).

June 2013

June 2013 - Trustee minutes

The Trustees of The Rotary Foundation of Rotary International met on 27 June 2013 in Lisbon, Portugal. The following are highlights of actions taken.

Fund Development

The Trustees

  • received with appreciation US$322,010 from the estate of Henry E. Pearson, from the Rotary Club of Highland Park/Highwood, Highland Park, Illinois, USA;
  • thanked the Calgary Rotary Clubs Foundation for providing an annual earnings distribution of approximately $670,000 from the Everett and Ellen Mayhood Trust;
  • endorsed a 2013–14 worldwide Annual Fund goal of US$120 million.

Programs

The Trustees

  • approved an additional PolioPlus grant of up to $300,000 to support polio eradication in the highest risk areas in India;
  • agreed to fund the PolioPlus Partners program up to $5 million from 1 July 2014 through 30 June 2015 to continue support for social mobilization and surveillance activities of National PolioPlus Committees in polio-endemic, high-risk, and importation countries;
  • approved PolioPlus grants for Afghanistan, Benin, Burkina Faso, Chad, DR Congo, Niger, Nigeria, and Sudan;
  • approved PolioPlus grant funds to the World Health Organization for the implementation of polio eradication research activities as proposed by the Polio Research Committee;
  • approved a 2012–13 budget variance of $3 million for program award expenditures from unrestricted contributions in the Annual Fund (WF) for 2012–13 matching grants;
  • agreed to enter into a service partnership as a two-year pilot initiative with the Thunderbird School of Global Management, located in Glendale, Arizona, USA.

Finance

The Trustees approved the 2013–14 budget for revenues of $276,138,000 and program award and operations expenses of $284,706,000.

Foundation Facts (as of 30 June 2013)*

Paul Harris Fellows: 1,409,614

Foundation Benefactors: 90,295

Major Donors: 39,251

Arch C. Klumph Society Members: 1,152

* Correction: The totals we published were miscalculated. We regret the error. The correct totals are as follows:

Paul Harris Fellows: 1,406,357

Foundation Benefactors: 90,219

Major Donors: 18,359

Arch C. Klumph Society Members: 453

April 2013

April 2013 - Trustee minutes

The Rotary Foundation Trustees met on 13–18 April 2013 in Evanston, IL, USA and reviewed six committee reports and recorded 55 decisions. The following are highlights of actions taken.

Fund Development and Recognition

The Trustees established a new fundraising goal of $125 million by 30 June 2015 to more fully cover Rotary Peace Centers program costs.

The Trustees agreed to eliminate the spendable earnings threshold for all endowed global grants, effective 1 July 2013, to allow districts more flexibility when using spendable earnings from endowed funds.

The Trustees agreed to provide certificates of appreciation to districts that annually give 20 percent or more of their available DDF to PolioPlus, beginning in 2012–13 and further agreed that these districts that annually give 20 percent or more of their DDF from 2013–14 until polio eradication is certified will be recognized on a plaque hung in a prominent location at RI World Headquarters.

Programs

The Trustees made several program changes including:

  • allowing the purchase of school desks (when accompanied by a detailed and verifiable plan to improve basic education and literacy) as within the scope of the basic education and literacy area of focus;
  • changing residency requirements for Rotary scholars to allow for residency outside the host district;
  • expanding and extending the strategic partnership with Aga Khan University while allowing the relationship with Oikocredit to expire;
  • raising the number of scholarships with UNESCO-IHE from eight to 16 for the 2013–14 academic year;
  • amending policy for Rotary Foundation Global Grants for humanitarian projects and District Grants to prohibit the construction of additions on to existing schools or hospitals.

Stewardship

The Trustees suspended three clubs and one district from participation in TRF programs for reporting violations and stewardship concerns. They also approved a stewardship plan for 2013–14.

Finance

The Trustees approved a contributions budget for 2013–14 totaling US$239,740,000 and a total program awards expenditures budget in 2013–14 of $241,144,000.

Foundation Facts (as of 24 April 2013)

Paul Harris Fellows: 1,380,043

Foundation Benefactors: 89,591

Major Donors: 17,804

Arch C. Klumph Society Members: 426

January 2013

January 2013 - Trustee minutes

The Rotary Foundation Trustees met from 12–13 January 2013 in San Diego, CA, USA. The Trustees reviewed five committee reports and recorded 35 decisions. The following are highlights of actions taken.

Administration

The Trustees elected Trustee Michael K. McGovern to serve as their vice-chairman in 2013–14.

Fund Development and Recognition

The Trustees selected forty-three Rotarians to receive The Rotary Foundation Distinguished Service Award, the Foundation’s highest service recognition. The Trustees also selected the winner of The Rotary Foundation Global Alumni Service to Humanity Award to be presented at the 2013 RI (Lisbon) Convention, and also selected a winner of The Rotary Foundation Alumni Association of the Year Award, to be presented at the 2013 Rotary Alumni Celebration in Lisbon.

The Trustees changed some terminology used for the funds of the Foundation as follows: The Annual Programs Fund is now the Annual Fund; and the Rotary Foundation Permanent Fund is now the Endowment Fund.

Programs

The Trustees:

  • agreed to recognize districts giving 20 percent or more of their available District Designated Funds to PolioPlus as a way of securing financial support until polio is eradicated, and requested the general secretary and International PolioPlus Committee chairman to develop the recognition plan;
  • approved 10 Rotarians to receive the International Service Award for a Polio-Free World;
  • approved PolioPlus grants to Afghanistan, Democratic Republic of the Congo, Horn of Africa, India, and Pakistan;
  • expressed their condolences to the families impacted by the recent killings of health care workers during polio immunization campaigns in Pakistan and approved a grant of up to US$18,360 to the Pakistan National PolioPlus Committee to compensate the families;
  • Agreed to provide blanket travel insurance coverage for individuals traveling on Rotary Foundation grants and Rotary peace fellowships, beginning 1 July 2013.

Foundation Facts (as of 31 December 2012)

Paul Harris Fellows: 1,369,091

Foundation Benefactors: 88,958

Major Donors: 17,417

Arch C. Klumph Society Members: 413

October 2012

October 2012 - Trustee minutes

The Trustees of The Rotary Foundation of Rotary International met from 22-26 October 2012 in Evanston, Illinois, USA. The Trustees reviewed seven committee reports and recorded 52 decisions. The following are highlights of actions taken.

Administration

The Trustees elected Trustee John Kenny to serve as their chairman-elect during 2013-14. They deferred the election of a 2013-14 vice-chairman to their January 2013 meeting.

A restated Rotary Foundation Code of Policies was adopted for grant activity under the Future Vision Plan. It will be effective for all pre-award grant activity for grants to be awarded after 30 June 2013, while the current Foundation Code will be effective only through 30 June 2013 (and thereafter, to be effective solely for grants awarded pursuant to programs discontinued on or before 30 June 2013).

Fund Development

The Trustees noted that a total of US$228,698,000 was received from districts, clubs, alumni, Rotaractors, Interactors, Rotary Fellowships, and individual Rotarians to End Polio Now, and thanked Past Trustee John Germ for his outstanding leadership in surpassing the goal of Rotary’s US$200 Million Challenge.

The Trustees acknowledged and deeply appreciate the generosity of donors who have provided approximately US$73.4 million for the Rotary Peace Centers Major Gifts Initiative as of 30 June 2012.

The Paul Harris Society was approved as an official donor recognition program effective 1 July 2013. The Society recognizes those who personally contribute US$1,000 or more each year to the annual fund, polio, or an approved Rotary Foundation grant.

The Trustees approved several changes to the fund development volunteer structure as follows:

  • 41 major gifts advisors will be appointed by 1 June 2013 for a three-year pilot period;
  • A network of Rotarian “allied professionals” will be established to enhance planned giving efforts;
  • Regional Permanent Fund committees will be discontinued effective 1 July 2013;
  • The Foundation’s Fund Development Committee will be increased from four to nine members, with six non-trustee Rotarians appointed for multi-year terms.

Programs

The Trustees approved PolioPlus grants for Afghanistan, Chad, DR Congo, India, Nigeria, Pakistan, Southeast Asia region, Southern Sudan, Sudan, West and Central Africa, and WHO/UNICEF for research activities.

All individuals receiving direct funding from district grants, global grants and packaged grants, including participants in scholarships, vocational trainings and travelers for humanitarian projects, will now be recognized as Rotary Foundation alumni. Districts are requested to share the names and contact information of district grant alumni with the general secretary in order to facilitate ongoing communication and involvement with RI.

Stewardship

One-day training and recruitment seminars for The Rotary Foundation Cadre of Technical Advisers are scheduled to take place before the 2013 (Lisbon) and 2014 (Sydney) conventions.

Finance

The Trustees accepted the 2011-12 audited financial statements and report on The Rotary Foundation. Results will be published in the Foundation’s annual report.

Foundation Facts (as of 15 November 2012)

Paul Harris Fellows: 1,366,162

Foundation Benefactors: 88,421

Major Donors: 17,069

Arch C. Klumph Society Members: 399

June 2012

The Trustees of The Rotary Foundation of Rotary International met from 19-21 June 2012 in Evanston, Illinois, USA. The following are highlights of actions taken.

Fund Development

The Trustees were advised that as of 19 June 2012, Rotary’s US$200 Million Challenge had received US$221,394,000 toward the target of US$200 million, which included 472 major gifts totaling US$29,123,854.87. The US$3.5 million gift from Google was not included in the major gift total.

The Trustees endorsed a worldwide Annual Programs Fund goal of US$120 million for 2012-13.

Programs

The Trustees:

  • Agreed to provide funding for the PolioPlus Partners program through 30 June 2013 to continue support for social mobilization and surveillance activities of National PolioPlus Committees in polio-endemic, high-risk, and importation countries.
  • Approved PolioPlus grants for Chad, DR Congo, India, Nigeria, Pakistan, Sudan, and the Polio Research Committee.
  • Approved a World Fund match for cash contributions made by non-Rotarians and non-Rotary entities, where the contributions form a part of the financing of projects initiated by Rotary clubs and districts.

With regard to the Future Vision pilot, the Trustees:

  • Modified vocational training team and humanitarian project travel requirements, which will offer more flexibility to sponsors of global grants when the Future Vision Plan launches in July 2013.
  • Modified the maternal and child health area of focus policy statements to allow lifesaving surgeries that lack capacity building.

The Trustees agreed that disaster relief is not a Rotary Foundation role, but will continues to encourage Rotarians to support disaster recovery efforts through the new Future Vision grants structure. The Rotary Foundation will no longer establish special accounts for receipt of disaster relief and recovery funds. Local committees may continue to establish such accounts, as the need arises.

Finance

The Trustees approved the 2012-13 budget for revenues and operating expenses, the Permanent Fund spending rates, spendable earnings and the allocations to program awards, program operations, fund development and general administration. In addition, they approved a change in the methodology for calculating the spendable earnings.

Noting that temporarily restricted cash contributions received for global grants and term gifts are not part of the Annual Permanent Fund three-year investment cycle, the Trustees agreed to utilize 5 percent of these funds to support TRF operations effective 1 July 2013.

Foundation Facts (as of 30 June 2012)

Paul Harris Fellows: 1,351,589

Foundation Benefactors: 87,428

Major Donors: 16,787

Arch C. Klumph Society Members: 391