Stewardship and reporting

The Trustees of The Rotary Foundation recognize that the funds received from Rotarians around the world are voluntary contributions reflecting hard work and dedicated support. As stewards of these funds, they stress the importance of stewardship, or proper fiscal management, in any activities associated with Foundation programs. An essential component of stewardship is the preparation and submission of timely and accurate grant reports.

Reporting requirements

The Trustees require that reports be submitted to the Foundation every 12 months for the life of the grant and within two months of the project’s completion. Download report forms. 

Clubs with overdue reports for current grants are ineligible to receive future grants. Any club that hasn’t reported on use of funds within 21 months of their release or that has submitted an unacceptable progress report will have its name posted on the RI Web site.

Overdue Grant Reporting List

The clubs on the Overdue Grant Reporting List have not fulfilled their reporting requirements for at least 21 months and have been identified as partners whose reliability can’t be verified.

This list is updated each quarter. To have their names removed from the list, sponsors must submit all outstanding progress or final reports in an acceptable form. Club and district leaders may contact Humanitarian Grants Program staff (PDF) for a list of their overdue grant reports. Once the Foundation receives and reviews the reports, the sponsor’s name will be removed from the list the next time the list is updated.