| Club Name | McLean | | Country | USA | District | 7610 | | Region | USA:Eastern:New England | | Membership Element(s) | attendance, retention, recruitment, attendance, retention, recruitment | | Issues | Retention, Recruitment, Attendance | | Strategies | Membership Recruitment Campaign: The Club President, Bob Hahne, with the support of the Board of Directors and the entire club, set an ambitious goal of attaining a total membership of 70 in 07. Under the leadership of Club President Bob and Membership Director Paul Frank, the club planned and executed a highly succesful membership recruitment campaign that included a club meeting (Membership Assembly) dedicated to orientation of the club members on the goals and elements of the plan (which included a goal of recruiting a net +15new members for the term). The club held the Membership Assembly in August, at which the club goals were discussed and each member was challenged to bring at least one guest to a meeting during the term. The club held a Rotary Information Meeting in September, to which prospective new members were invited to increase their awareness and knowledge of Rotary and the club's members and service activities. Subsequently prospective new members and their spouses were invited to a catered fellowship night at the Pavilion at Claude Moore Colonial Farm Park in McLean, at which 75 members, prospects and spouses of prospects attended. Thirty prospective members were identified as a direct result of these two meetings, alone. The club updated its website in order to inform members and prospective members about the club. The club also revised its two club membership brochures (a tri-fold and a pocket card), and purchased and distributed RI-published brochures, ""This is Rotary"" and the 2006-07 version of ""Rotary Basics"" to all members and candidates. The club's brochures were made available online via the website for members to print and distribute, in addition to copies that were available at each meeting. The club reviewed its classifications to ensure a balanced club membership, and among the net 14 new members that the club significantly increased representation among Muslim and Asiam members, with more than 20 percent of the new members among those demographics. Membership Retention Efforts: The club's membership committee met with each new member to provide orientation prior to induction. New members were assigned to be a greeter for one month after their induction. The club maintained an active new member mentoring program. While each sponsor is assigned to mentor the new member, the club assigns additional, separate sponsors to mentor each new member in each of the following activities: attendance at District Conference, presenting a classification talk, serving as a club greeter, completion of Level One of the Rotary Leadership Institute, attend a Fireside Chat/New Member Orientation meeting, invite a guest to a club meeting or event, sponsor a new member, make up at another club's meeting, participate in a service project, and join and participate in a club committee. Mentors and new members are given regular reports of the status of their new member assignment and New Member Orientation activities via the club's electronic newsletter, thereby alerting the mentor and the new members to activities that remain unfulfilled. Additionally, the club held a New Member Orientation session (Fireside Chat) on February 6, 2007, which was attended by 24 Rotarians and their spouses. Spouses were encouraged to attend to assist in educating the family about Rotary, the financial and time/attendance commitments of Rotarians, and the humanitarian services Rotary provides to the community. A second New Member Orientation session is scheduled for May 2007. Each new member was encouraged to participate in a service project and to participate actively on a club committee. Members who have been active for several years were encouraged to continue participation in the club through several avenues of service, each affording members the opportunity to serve in meaningful service projects. Several long-time members served in advisory roles for board directors. The club offered seven separate Family of Rotary events at which spouses were invited, and frequently children of members were welcome. The club sent via email electronic copies of the weekly newsletters to members who did not attend a weekly meeting to remind them of upcoming activities, and to inform them of upcoming speakers. When members missed meetings and were in jeopardy of losing membership due to attendance, the club president personally called the member to encourage their return, to inquire about the need for a leave of absence, and to assure them that their continued membership in the club was valued by the club members. | | Results | The club has recruited and inducted 16 new members, for a net membership gain of 14. This represents a gain from 55 members on July 1, 2006 to 69 as of April 30, 2007, or an overall growth of 25.45 percent. During the same period, the club experienced a loss of only two members one of whom was a new member who lost his employment the week after he joined Rotary, and the second member moved to an aissted living centerin Maryland and her health prevented her continued attendance. In recruiting the 16 new members, the club did not lose sight of the importance of (1) maintaining a balanced growth, (2) improving the diversity among women and other demographics represented among our members andd (3) retaining existing club members by providing meaning programs and significant community and humanitarian service projects. | | Contact | Bob Hahne | Email | | | Phone | | Fax | | | Website | |
| Club Name | | | Country | USA | District | 6630 | | Region | USA:Central:Upper Great Lakes | | Membership Element(s) | attendance, attendance | | Issues | | | Strategies | A Rotary club in District 6630 (Ohio) located near a popular vacation center, rejuvenated its falling membership when it started publishing its meeting schedule in prominent places to encourage vacationing Rotarians to make up at their meetings. The club benefited from the enthusiasm and new ideas shared by the visiting Rotarians. | | Results | | | Contact | | Email | | | Phone | | Fax | | | Website | |
| Club Name | Rotary Club of Peachtree City, GA | | Country | USA | District | 6900 | | Region | USA:Eastern:Atlantic South | | Membership Element(s) | attendance, communication, attendance, communication | | Issues | Very little interaction with existing members and new members. Every meeting members were sitting at the same table with the same group of friends. | | Strategies | In order to integrate new members and mix up the existing member contacts we decided to implement Lottery Seating. Upon entering the meeting room we had a bucket of 4 Rotary icons (8) of each. Each table had the Icon prominently displayed in the center of each table. Each member grab an icon from the bucket and had to find the table that had that icon. | | Results | Our first try we had a lot of push back. Long time members were refusing to participate. But with lots of encouragement all finally took an icon. The second Lottery Seating went extremely well. Everyone got involved and it created lots and lots of excitement in the room. We will continue with Lottery Seating 1 meeting a month throughout this Rotary year. | | Contact | Amy Leuenberger | Email | aplatlanta@bellsouth.net | | Phone | 770 632 8733 | Fax | 770 632 8735 | | Website | www.selectobrands.com |
| Club Name | Vijayawada Central | | Country | India | District | 3020 | | Region | India | | Membership Element(s) | attendance, retention, recruitment, attendance, retention, recruitment | | Issues | | | Strategies | The RC of Vijayawada Central members formed 10 groups each containing 10 members (they membership at the time). Each group had a captain and was named after a Rotarian. Some examples of group names were: Paul Harris Group, Raja Saboo Group, Sushil Gupta Group, Jonathan Majiyagbe group and so on. Gifts were given to the group who had the highest attendance and had brought in the most members. Their current membership has increased to 192 and they have 100% retention. | | Results | | | Contact | | Email | | | Phone | | Fax | | | Website | |
| Club Name | Asaba Metropolitan | | Country | Nigeria | District | 9140 | | Region | Sub-Saharan Africa | | Membership Element(s) | attendance, continuing member education, communication, club celebrations, attendance, continuing member education, communication, club celebrations | | Issues | Fluctuating club attendance initiated a desire for a more vibrant club. | | Strategies | Club members indicated their birth dates which were then celebrated as part of the club's fellowship days. | | Results | This has lead to increased membership awareness within our locality. | | Contact | Ochuko Mejire | Email | ochukomejire@hotmail.com | | Phone | 002348033245168;002348035501272 | Fax | | | Website | |
| Club Name | Tayabas Central | | Country | Philippines | District | 3280 | | Region | | | Membership Element(s) | attendance, retention, attendance, retention | | Issues | | | Strategies | To retain the 100% list of club members and to support our financial obligations, we started the Rotary Spouse Turnout* (RST) or the ""turnathon"" style in tagalog. RST is a while year affair which is done or celebrated twice a month (every 15th and 30th) during the club's regular meeting. The host spouse or the ""kakabig"" prepares the dinner and fellowship at home or outside (bar or restaurant). The host will receive 1000 from each club members. Part of the money received will go to rotary dues and other obligations (i.e. RI due for two semesters, monthly dues, souvenier dues, etc.) Expenses incurred during the affair were also drawn out from the collection: the RST system helps every rotary member finance club dues and obligations and retains 1005 of club members. It also made out club strong in terms of bonding, camaraderie, and friendship. The rotary club of Tayabas Central has 27 members and every member can host a meeting twice a year or once every semester. We usually schedule our hosting during our birthday, anniversary, or some special occastions. *According to Webster is a purposeful gathering or event | | Results | | | Contact | Marfeo D. Jacela | Email | | | Phone | | Fax | | | Website | |
| Club Name | Evergreen | | Country | USA | District | 5450 | | Region | USA:Western:Mountain | | Membership Element(s) | attendance, retention, attendance, retention | | Issues | | | Strategies | Members of the Rotary Club of Evergreen, Colorado wanted more ""Rotary value"" for their time and dollar. As a result, the club changed its meeting time from evening to morning, cutting the cost of the weekly meal in half. The meeting place was moved to a more central location, and meetings now end promptly at 8:15 am. Attendance jumped from approximately 60 percent to about 80 percent, with a 34 percent increase in net membership during the first six months after the switch. | | Results | | | Contact | | Email | | | Phone | | Fax | | | Website | |
| Club Name | West Springfield | | Country | USA | District | 7610 | | Region | USA:Eastern:Atlantic South | | Membership Element(s) | attendance, retention, attendance, retention | | Issues | | | Strategies | The Rotary Club of West Springfield, Virginia developed the ""Buddy System"" to increase attendance and club involvement. | | Results | | | Contact | | Email | | | Phone | | Fax | | | Website | |
| Club Name | Westfield | | Country | USA | District | 7510 | | Region | USA:Eastern:Mid Atlantic | | Membership Element(s) | attendance, continuing member education, communication, attendance, continuing member education, communication | | Issues | Lack of attendance at meetings. | | Strategies | Mailed the club newsletter to members who were absent that week. Put Rotary information into each weekly mailing. Including a copy of a different page from the ABC's of Rotary every week. | | Results | Increased awareness of Rotary led to an increased interest and better attendance. | | Contact | Michael Hart | Email | drmhart@yahoo.com | | Phone | | Fax | | | Website | |
| Club Name | Niort | | Country | France | District | 1510 | | Region | Europe: Western | | Membership Element(s) | attendance, retention, attendance, retention | | Issues | | | Strategies | Meetings are organized a little differently. We start with business to be followed by the aperitif or the meal. The fellowship comes after. It is more productive and the meetings last longer. | | Results | No one has left the club. Membership growth of 20%. | | Contact | | Email | | | Phone | | Fax | | | Website | |
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