Resources for club committees

Rotary International News -- 21 June 2011

Club committees are charged with carrying out the club’s long-range and annual goals.

When the new Rotary year begins 1 July, thousands of Rotarians begin their involvement with a club committee.

It’s through the work of club committees that a Rotary club provides service to its community, retains members, and develops leaders for the club, district, and Rotary International.

Club committees are charged with carrying out the club’s long-range and annual goals. Each Rotary club has different needs and will establish committees to suit them. Read more about club committees .

Whether you’re a new or returning club committee member, here are several resources that you may find helpful.

Club administration committee

Club Administration Committee Manual -- A guide to establishing goals and increasing club effectiveness
Recommended Rotary club bylaws and the standard Rotary club constitution -- The recommended bylaws can help clubs in creating or revising bylaws

Club membership committee

Club Membership Committee Manual -- A guide to establishing and meeting club membership recruitment and retention goals
Membership Development Resource Guide -- Basic procedures for building club membership and suggestions for recruiting and retaining members. Works in coordination with online companion piece, Club Assessment Tools .
How to Propose a New Member -- A brochure outlining the procedure for selecting and electing members. Includes a membership proposal form.
New Member Orientation: A How-to Guide for Clubs -- A guide to creating or updating a new member education program

Club public relations committee

Club Public Relations Committee Manual -- A guide to establishing and meeting club goals of publicizing Rotary’s positive image worldwide
Effective Public Relations: A Guide for Rotary Clubs -- Tools and tips for promoting club activities to attract positive attention from the community and potential members
Public service announcements and the Humanity in Motion campaign -- RI print, radio, and television PSAs that clubs can use to promote Rotary in their communities

Club service projects committee

Club Service Projects Committee Manual -- A guide to establishing and meeting club project goals
Communities in Action: A Guide to Effective Projects -- A guide for planning, conducting, and evaluating a service project
Community Assessment Tools -- Detailed guidelines for conducting effective community assessments
ProjectLINK -- A searchable database that lists Rotary club and district community service projects in need of funding, volunteers, donated goods, or partners for a Rotary Foundation Matching Grant, as well as completed projects that can be used as examples of best practices.
World Community Service Handbook -- Information on the program, including overviews of donations-in-kind projects and the Rotary Volunteers program, as well as Rotary Foundation grant programs that can assist the projects

Club Rotary Foundation committee

Club Rotary Foundation Committee Manual -- A guide to establishing and meeting Foundation contribution goals
Promotional Guide for Humanitarian Projects -- Guidelines for the promotion of projects and activities funded by the humanitarian programs of The Rotary Foundation of Rotary International
End Polio Now -- A source of information on the status of polio eradication and on Rotary’s US$200 Million Challenge.
Using the EREY Eligibility Report
Using the Monthly Contribution Report
Using the Club Recognition Summary
Foundation Recognition Point Fact Sheet
Rotary Foundation Code of Policies
Foundation Thoughts
TRF Global Contribution Form
Multiple Donor Form

For all club leaders

TRF Global Contribution Form -- A document that should accompany contributions and donor appreciation requests to The Rotary Foundation
RI Catalog -- A list of RI publications, audiovisual programs, forms, and supplies, updated annually. Available in print and online at shop.rotary.org .
RI Visual Identity Guide -- A reference for the design of publications at all levels of Rotary. Includes information on the proper use of the Rotary emblem, the Rotary colors, elements of good publications, grids and page layouts, typography, graphics, and photographs.
Member Access -- The members-only area of the RI website that allows Rotarians to contribute to The Rotary Foundation, manage their e-mail subscriptions from RI, register for meetings, download administrative software, and access member benefits. Club presidents, secretaries, treasurers, and club Rotary Foundation committee chairs have access to additional club reports and records.
Leadership Development: Your Guide to Starting a Program -- Guidelines and resources for developing a leadership development program.

46 Comments:

At 1:51PM on 19 September 2011, ihuoma lynda nwadioha wrote: this is very interesting and full of knowledge especially rotarians that are ready to serve in their daily life.

At 10:26AM on 25 July 2011, Muhammad Ali wrote: An unfathomable mine of resources for effective management of Club activities. Rotary Club of Dhaka New City

At 3:29PM on 22 July 2011, rommel bautista wrote: This page is very informative. Things that had been unclear to me were clarified here. Thanks!

At 1:41PM on 12 July 2011, Rtn Maddodi, RI Dist 3180 Udupi Manipal India wrote: EXCELLENT INFORMATION... Congratulation for all the newly elected office bearers and have a wonderful excellent rotary year and god bless your all to reach the RI President theme - “ Reach within to embrace humanity” throughout the year and throughout the life. KINDLY VISIT US . WE MEET EVERY TUESDAY AT TMA PAI ROTARY HALL, FORTUNE INN MANIPAL .......regds CALL+91 9448229591

At 10:16AM on 6 July 2011, Rtn. Idowu Orekoya wrote: Rotary the way to be a leader with respect, ever humble. This is my second year in rotary, i can tell you i have leaned so much in my club, most especially the way we do things in my club . Rotary club of Port har court G.R.A. District 9140. UP GREEN FIELDERS.

At 10:48AM on 5 July 2011, Rtn B.P.Mital -Associate chairman Classification RI District 3050 assification District-3050(Ajmer) wrote: It has been observed that Rotarins do not know their correct classification.Generally they tell the post they held in introduction.where as classification is the activity of business / profession.

At 8:26AM on 24 June 2011, Ralph Lehner wrote: This info should be provided to every committe chair

At 8:34AM on 4 March 2011, Dadson JonNwakalo wrote: Rotary the way to be. I wish that the world leaders will borrow a leaf from Rotary and rule for say a fixed elected term of four years and give way to new people. If this happens, the kind of things now happening in North Africa will not happen again. Rotary has a lot to teach the world. Dadson

At 9:35AM on 27 September 2010, ROT. Y.Y.OCHEJAH wrote: The informative nature of Rotary have quietened the doubting Thomases who misconcieved the idea that Rotary is a cult. I am always happy to belong to this mighty club, how could I have faired if I was'nt a member. Thanks to Rotary and those whoare constantly greasing its wheels.

At 11:27AM on 7 September 2010, ROTN. OYINTARI EMA SUOWARI wrote: I am current President Rotary Club of Asaba Central, District 9140 Nigeria. I wish to use this medium to commend all Canadian Rotarians and people for their exemplary and warm hospitality to all during the June 2010 Rotary Convention in Montreal-Canada. My Rotary Club, is a relatively young Club and in need of diverse advice, strategies and support to enable her grow into a very formidable Club - so that the vision and mission of Rotary would be better achieved. As a matter of fact, we hope to establish a website and get online in other to reach out more effectively to all and sundry. to this end, we shall be glad to get advice and support from seasoned webinars/experts on how best to run this programme. Lastly, I thank Rotary immensely, for helping to KICK OUT POLIO from NIGERIA.

At 8:46AM on 2 June 2010, Richard Lukens wrote: We are looking for "How To" manuals for starting and operating golf tournaments, car raffles, and similar fundraising events. Where would I find them?

At 9:29AM on 27 April 2010, Jeyan Marimuttu wrote: CLP must have been well thought out and tried plan. While the chair and committee ensures continuity I am not certain as to the communication channels and reporting fileds as between the chairs and the board. The Chairs are not members of the Board. They may be invited to the Board but unless they are so invited. Tthere appear to be a missing link here. I maybe missing something. Tha Board has besides the principle officers, set of directors who may may not be on the various committees. The President is an ex officio mmebers of the Committees. If would perhaps be good if the Chairs are aslo members of the Board. Rtn. Jeyan

At 10:01AM on 18 March 2010, Rtn. Uche Okugo, PHF+6 wrote: Since my joining Rotary in 2006, i have always been enthusiastic visiting this web site. There is always something new to read, download and learn from. I am currently the Club Trainer for RC Asaba D9140 and i always advice/encourage new members to visit this site. Knowledge is a potential for power and when every Rotarian is well informed and active, imagine what height we can attain! Kudos to RI!!!

At 9:08AM on 21 December 2009, David Price wrote: A wealth of information is available if you have time to find your way around the site. The more time I spend the more I find. I have failed however to find my way into the RIBI shop to order a pack of D14 leaflets. How can I get in?

At 10:00AM on 14 December 2009, Doug Everett wrote: I'm an asst. gov. and I need to present a Paul Harris to a meember do you have a script?

At 9:06AM on 9 November 2009, Salvacion"Sally"Gonzalez wrote: When I became a Pres, I realized how important our every move to change the community become better. Dedication, commitment and team work assures us to deliver our services to the community. I am happy to get all the resources and support thru manuals and reading materials for effective club management.

At 12:36PM on 26 October 2009, Anthonysamy Francis wrote: The four avenues of service is seldom mentioned in admin of the club now.The new CLP is good but the tradition of working through the four avenues of service must be kept.This distingueshes Rotary from other organizations in serving the copmmunity.

At 12:57PM on 23 October 2009, oyegoke wrote: my name oyegoke adeyinkja from nigeria am the new general sectary of club i have never seen this kind of comment before i must confess i fell highly great to be one of rotary family

At 8:46AM on 21 October 2009, Rtn.Dinanath Joshi. PE wrote: If Rotary is a Lock with many levers then this site is a key for this Lock. This is my thied year in Rotary . And I got the key.

At 11:30AM on 28 September 2009, Rtn. Ganesh Sattayya Irabatti (Solapur MIDC - India - Maharashtra) wrote: I have been involved in the rotary in the Year 2008-09, Being a director of Club Administration Committee, I am getting each and every information from the rotary website. Even though I am a new in rotary, I am an informative rotarian with the help this website.

At 10:43AM on 13 July 2009, Rtn. Tirthankar Ghosh wrote: The informations is really a good one to know the world of Rotary.

At 1:50PM on 7 July 2009, Nishan Ayomal Peiris wrote: I am the president Ellect and also the Membership Chairman, I find this website is very interesting. Each time I log in I learn something more about rotary, however I would like to read on a good vote of thanks

At 12:20PM on 29 June 2009, Linda Goycochea wrote: I would like to get a job description for Club Secretary to assist my training/handing off to the new Club Secretary.

At 9:59AM on 26 May 2009, Wendy Freckleton wrote: I find the website to be very useful, every Rotarian should be encouraged to visit on a regular basis

At 9:37AM on 21 May 2009, Rtn. Narayan Krishna Kharel wrote: my gratitudes to all the prominent rotaty leaders who has contributed to share the rotary knowledge and educate to new rotarians like me. VIVA ROTARY,.. RTN. Narayan Krishna Kharel RC Kathmandu Youngest Rotarian RI Dist 3292

At 7:41AM on 14 May 2009, Rtn. Chandrakant Chaudhari, Rotary Club of Aurangabad Metro, R.I.Dist 3132, India wrote: Rotary Web site is an ocean of information. If every Rotarian takes little efforts to be well informed, I am sure Rotary will be one of the finest organization.

At 3:09PM on 4 May 2009, Rtn.Advani wrote: RI itself is an Institution, One can learn a lot, fun a lot, ...but surely Human a lot............919987646999

At 3:01PM on 30 April 2009, tabita wrote: very very helpfull of human all deseis as i know in dr shroff cherity Eye Hospital in delhi thanks alot of but inthis hospital no care after oration patient have infaction and loss of sight

At 9:24AM on 13 April 2009, sundar seecharan- president elect rotary club of san juan trinidad district 7030 wrote: Happy to serve for the second time as president of my club. Hope to give it my best shot so I can make a dfference P.E . Sundar seecharan rotary club of san juan trinidad dist. 7030

At 12:16PM on 9 April 2009, ROTN. CHIBUIKEM IWU wrote: CONGRATULATIONS TO FELLOW ROTARIANS WORLD WIDE

At 9:02AM on 30 March 2009, Herman Ehrlich - eClub One wrote: Great resource for club members and leadership, when members are spread over continents as in our eClub. www.RotaryeClubOne.org

At 9:23AM on 19 March 2009, Jennifer Patterson wrote: As a new Rotarian myself, I found this article extremely insightful. It was easily accessible and clearly defined the roles of leadership positions and committees. This article has provided me with a greater appreciation and a broader education as well, regarding the committment and selflessness, of Rotarian's serving in leadership positions throughout the organization.

At 11:41AM on 4 March 2009, Dr Kiran B wrote: well nice web online education about rotary and its activities

At 11:37AM on 23 February 2009, Michael Allan wrote: What a TERRIBLE web site. I've just spend 20 minutes trying to find the "images" page...no luck. Your home page for members is a trap...you can't get from there to anywhere except "make contributions" , registration for meetings and a few others. HOW DO I GET BEYOND THAT??????

At 11:09AM on 21 January 2009, Mark wrote: I commend you and all your membership for the work they do. Is it possible to obtain a club roster for the state of Washington showing a contact name and number for each local club? Mark

At 9:11AM on 12 January 2009, Rtn. Md. Nizam Uddin wrote: I have been using the guideline since long. If any club just follow this things I think they won't have any problem to run the club. -RC Dhaka Mid City, RI DIST 3280

At 11:53AM on 24 November 2008, Daniel Gayou wrote: I was excited at the recent Rotary Leadership Training held at the Valley Forge convention Center on November 22, 2008. I met with incredible rotarians at the training attending Part I. I am glad to be a part of Rotary International.

At 3:14PM on 10 October 2008, David Bisbee wrote: Excellent information that I am going to use.

At 11:14AM on 16 September 2008, Rtn Kamya Vincent wrote: When recruiting new Rotalians inform them that our relationship with Rotary is to make people around us happy through rotary projects. Never to give up because we have to overcome the challenges around us when we are together.

At 11:04AM on 22 August 2008, Rtn.J Vaught wrote: There are several CDs and DVDs available that work very well for programs at club meetings. You can find them at http://shop.rotary.org. The RVM DVD includes several short stories on a variety of Rotary projects. You can build a program around the stories or keep a DVD on hand to fill-in when a club presenter cancels at the last-minute. Another good resource is the Rotary in Pictures 2007 CD. You can use the images to create your own slide show or take advantage of the packaged slide shows on the set. There are more DVDs and CDs on the shop.rotary.org web site -- click the "Audio and Video" link at the top of the left hand column.

At 10:17AM on 18 August 2008, Tim Hildner wrote: Is there a list of available CD's & DVD's available for use as programs. If so where do I access it.

At 10:56AM on 16 July 2008, Richard Hempstead wrote: As a new director of community services, SVR-Bham, AL, I find this information very helpful, and I can use all the information I can get. Thanks!

At 11:44AM on 15 July 2008, margaret palmer wrote: As newly elected sargeant at arms in club 9820. i shall access everything i can to ensure i do every thing with the protocol required. thankyou

At 5:28PM on 14 July 2008, Laurie Rowe wrote: I've been involved in Rotary for several years and until reading this article, I didn't really understand about all the commitees and their purposes.

At 10:45AM on 14 July 2008, Sally Myrom wrote: This is good and valuable info

At 10:59AM on 14 July 2008, Rtn. Md. Shahed Hasan RFSM wrote: The resources would surely be helpful for all the club committees. Thanks for the guide line.

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